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google translatcisa - implementing physical protection part of the cisa course by: polymath this lesson discusses implementing physical protection to protect physical assets. in a company. methods of protection might include: closed circuit television guards traditional tumbler lock (uses a traditional key) electronic lock cipher locks biometrics burglar alarms this unit also discusses environmental controls: emergency power shut off uninterruptable power supply standby generator dual power leads power transfer system heating ventilation and air conditioning (hvac) fire smoke and heat detection [toggle_content title="transcript"] alright, so we’ve been talking about some of our logical and technical controls. now let’s speak a little bit about our physical controls. i like to use the phrase gates, guns and guards, as you already know. these are a good way to visualize the basic requirements for sensitive or critical environments. so we have other things to think about. we have closed-circuit tv. we might have guards that are actually watching that and they need to make judgment calls as far as what activity they consider suspicious. closed-circuit tv can be used very efficiently and rather inexpensively compared to having people walking around all the time. so it’s a good complementary control. we have to think about our different types of locks. a tumbler lock is what you normally associate with sticking in a key and turning it. those are vulnerable to picking depending on the classification of the lock itself. we have electronic locks, these are something that we would normally associate with perhaps a badge where you have a proximity badge or a swipe badge and the electronic lock lets you into the doorway after it validates your access card. we also have cipher locks. these are sometimes designed with some buttons in a circular pattern or maybe it’s a regular keypad similar to what you see on a touch-tone telephone. we also might use bio-metrics. it could be a thumbprint or a palm-print or an iris scan. and then something like a burglar alarm - an older technology, of course, but still valuable in detecting problems. maybe a door or a window is opened and that triggers an alarm. or there could be pressure plates in the floor, or infra-red beams that notice that somebody has walked through a doorway. we have to think about environmental controls. one of the more important ones is the emergency power shut-off. this epo, as it’s known, is an important component of your fire code. so it could be that you’ve got a situation where there’s electrical fires starting, or something else is happening, and typically by a doorway you might have the epo. it should be labelled as ‘emergency power shut-off’. it’s typically a big red button, so you can run over to it and hit it very quickly. you usually don't have to break glass or anything to get at that. a fire alarm, on the other hand, might be a slightly different scenario. ups systems are also very important to think about. especially when there’s maybe a powerful storm going on, your power might become intermittent, where there might be spikes or there might be dips. or the power cuts out all together for some period of time. ups can provide the battery back-up to keep the systems running until the batteries run out. sometimes you can pair a generator with the ups system so that when the ups is nearing its depletion, the batteries are almost dead, the generator starts up and takes over. and then the generator can run until its fuel supply is exhausted. that could be several days, depending on how big the fuel tank is. it could even be the case that more fuel can be added to keep the systems running on the generator until power gets restored. it’s an expensive option, but it might be worthwhile if your organization is critical enough. other things to think about: dual power. you might have power coming from two different sub-stations. in case the one on this side of town gets disabled through, you know, a natural disaster, or electrical storm, the other one can still provide the power that’s needed. of course you need to have some way to transfer that power to your facility correctly, and there are obvious challenges and technical requirements involved there. we need to think about our hvac; heating, ventilation and air-conditioning. typically, we’re most concerned with hvac in the data center or the computer room. 70 degrees, 70% humidity is a pretty typical standard. that keeps the computers cool enough and keeps the air humid enough so that we don't have problems with static electricity. it goes without saying that we want to be able to have effective detection of fire, smoke and heat. if you’ve got a heat detector that can indicate that a fire is imminent, smoke indicates that a fire is already going on, or just about to begin. so these are important considerations for the safety of the staff and for preserving our electronic assets. a couple of different things to think about, speaking of fire. some organizations use a wet pipe system. this means that the pipes are filled with water and as soon as the alarm gets triggered the valves open up and the water gets released. this is fine to do in areas where electrical equipment is not a large concern. you typically don't want to put water on electrical fire, for obvious reasons. we also have a dry pipe system. so in this case there’s a delay between when the alarm gets triggered and the water gets released. the pipe is dry so it’s just filled with pressurized air. it could be that the alarm gets triggered and there’s some period of time where it takes to push the air out before the pipes can be filled with water. once the air is pushed out, the water will then come out, and that also gives a time delay that emergency power cut-off switch can actually be triggered. that might actually be done automatically by the air pushing through the pipes in the expectation that the water will soon follow. it just depends on the requirements of your organization, how it’s built and where the pipes are located. if the pipes are in a user or worker staff area and not in the data center, then you might not have as much consideration for emergency power cut-off because you’ve just got low-power devices like desktop computers and lighting, and so on. also some organizations use a gas or chemical system. this is preferable in data centers, for instance, because we don't want water to cause further problems when it gets sprayed onto electrical equipment. we also have to think about our wiring. typically, in a data center, the wiring is underneath a raised floor. other times the wiring is in the ceiling, so it’s raised above the level of the floor so that it can be out of reach if there’s a flood or water damage and also it might make it more difficult to be tampered with if it’s up in the ceiling running through dedicated trays and conduits. the color coding of the wiring should conform to international standards like the building industry consulting service international, the bicsi. you might also think about the isolation of that wiring for safety concerns. even low voltage wiring requirements can still cause hazards. what about storing our media safely? sometimes tapes, if you’re still backing up the tapes, are moved off-site. that way they’re in a third-party location which has a climate controlled environment and they have their own physical security to protect your valuable back-up data. of course there’s transportation required. the off-site company will typically show up at your location once a week, or twice a month, to pick up those tapes, put them in a special protective container and then take them to the off-site storage. we need to think about the disposal of that media as well. sometimes media needs to be disposed of because it’s reached its age limit, or the data retention limit. so we can degauss the media, basically wiping its electronic signature of data away, although that’s not necessarily a very permanent solution. for instance, deleting files doesn't really delete the files. we just delete the pointers to those files. so if you want to follow other standards for more sensitive data, we might actually have to deal with the destruction of that media. so putting hard-drives or back-up tapes into a shredder, which completely obliterates them, is a more permanent solution where that data will never have a chance

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home about secp mission, vision, strategy, strategic objectives the secp act 1997 bilateral agreements international memberships services the team chairman policy board the commission senior management organogram the organization appellate bench chairman secretariat internal audit department information system and technology department market development and investor education department company law review commission wing litigation, legislation and general counsel division support services division company law division securities market division specialized companies division insurance division support services division the ssd consist of following three departments: finance department human resource and training department administration department functional profile the ssd is divided into following departments: finance department finance wing process payments for authorized transactions of the commission ensure that payments are in accordance with the laid down policies and procedures liaise with banks to ensure that banking arrangements are adequate undertake investment of surplus funds perform bank reconciliations and treasury management; and be responsible for deduction, payment and record keeping of taxes any other assignment as deem fit by the concerned hod accounts wing prepare and obtain approval of annual budget from the securities and exchange policy board monitor actual expenditure against budgeted limits maintain proper books of accounts for the secp by recording of all transactions for receipts and payments, fixed assets, other assets and liabilities while ensuring that internal controls are properly adhered to ensure that financial statement are prepared, audited and approved for submission to the federal government in a proper and timely manner; prepare and distribute monthly management information reports within the commission; and liaise with the external auditors any other assignment as deem fit by the concerned hod human resource and training department recruitment and selection wing advertise jobs, short listing candidates, and conducting tests and interviews as and when required coordinate with the approved head hunters for searching potential employees process documents of new and existing employees negotiate salary and obtain references of new employees conduct orientation of new employees complete all the pre and post recruitment activities advertise internships and manage the interns activities any other assignment as deem fit by the concerned hod hr operations, relations and appraisal wing develop new hr policies and procedures maintain personal and professional records of all employees manage hris and processes leave requests, etc handle employee relations i.e. separations, contracts, transfers, postings, settlement of final dues etc., correspond with the ministries and other government agencies regarding hr issues look after the legal cases filed by/against the commission on matters pertaining to hr handle various appeals and requests by employees related to their terms and conditions of employment, other grievances etc.; and any other assignment as deem fit by the concerned hod compensation, benefits and funds wing oversee payroll, increment, bonuses and terminal benefits of employees process approval of all employee related loans, advances and advance salary analyze and recommend changes to compensation levels and salary structure manage secp employees provident fund, secp employees pension fund, secp employees gratuity fund, vps and secp staff welfare fund in consultation with the trustees of the fund; and facilitate provision of all other benefits approved by the commission for the employees including in-house medical facility any other assignment as deem fit by the concerned hod training and organization development wing plan and execute various activities for capacity building of the secp’s employees; identify training needs and development of annual training plan through training need analysis; conduct assessment of various training institutes and their programs; seek nominations and process applications and documents of local and foreign training programs; coordinate with internal and external entities over development and execution of trainings; gather and keep records of training feedback; and improve employee morale and increase employee retention through various initiatives such as games, events, trainings, gatherings, picnics, etc. any other assignment as deem fit by the concerned hod administration department travel and transport wing ensure timely procurement of vehicles for entitled officers and for pool; be responsible for hassle free vehicle maintenance arrangements for entitled officers of the commission; ensure that all bills received for petrol, hotels and travel agents are processed on timely basis; and make adequate arrangements for travel of officers of the commission provide where possible, designated parking for vehicles; any other assignment as deem fit by the concerned hod general office management and security wing provide offices / work stations for all employees of the commission; provide standardized office furniture for use by employees e.g. tables, chairs, air- conditioners etc. ; ensure a clean and secure office environment; ensure availability of adequate lighting, water, telecommunication, email, fax etc.; ensure availability of stationery for all employees and to ensure that all stationery is procured within the commission’s policies and procedures; ensure availability of adequate photocopying services/facilities ensure that day care facility is appropriately maintained; ensure adequate security arrangements at all offices and residence of entitled officers; any other assignment as deem fit by the concerned hod general procurement, assets and property management wing ensure that general procurements are arranged and processed on timely basis and in compliance with the related procurement rules and regulations acquire assets against approved requisitions manage assets i.e. maintenance of appropriate record and physical verification of all assets of the commission once a year; recommend disposal of un-used or obsolete assets; ensure appropriate insurance cover of all assets of the commission manage all property of the commission including buildings and land; acquiring land and find new buildings on rent; be responsible of construction & maintenance of office buildings; and maintain gym, library, cafeteria and other facilities any other assignment as deem fit by the concerned hod receipts and issuance wing ensure timely processing of all incoming and outgoing mails maintain efficient record filing and tracking systems for all the mails properly handling the complaints related with the receipts and issuance wing ensuring the confidentially of all mails any other assignment as deem fit by the concerned hod medical and physical health wing dealing with the medical and physical health issues process medical claims of all the employees initiate annual medical activities and maintain proper data etc., propose changes in medical policy and ensure the implementation of the same coordinate with the panel hospital from time to time coordinate with the gym instructors and provide health related advice any other assignment as deem fit by the concerned hod event management wing ensure appropriate arrangements for all events of the commission. any other assignment as deem fit by the concerned hod top privacy policy | terms of use | site overview | contact secp ©secp 2014 , securities & exchange commission of pakistan.

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